DIGITALIST GROUP MARKETING register description

DIGITALIST GROUP RECRUITMENT register description

DIGITALIST GROUP USER AND USABILITY STUDY register description

 

DIGITALIST GROUP – PRIVACY POLICY

Here you can find the Marketing Register Description, the Recruitment Register Description and the User and Usability Study Register Description. All of which have been created following the General Data Protection Regulation EU 2016/679.

 

DIGITALIST GROUP MARKETING register description

Controller

Digitalist Group
Arkadiankatu 2
P.O. Box 486, FI-00101 Helsinki, Finland

 

Person in charge of register issues or contact person

Tiiu Särkijärvi, marketing@digitalistgroup.com

 

Register name

Digitalist Group marketing register

 

The purpose of processing personal data

Digitalist Group marketing register is inteded to work as a tools for Digitalist Group marketing to send out information about Digitalist Group news, events & other content. The register also consists of sales leads and sales contacts.

 

Content of the register

The register contains the following information: Employer, name, work email, work phone, work mail address and information about direct contcats with the person (both in person and online). In cases where the person has reacted to marketing communications sent by digitalist Group or provided their contact details through www.digitalistgroup.com website that data does also contain information about the persons behaviour on that particular website.

 

Regular sources of data

Information that is stored in Digitalist Group marketing register is collected through Digitalist Group sales persons who updates their personal contacts into the register. Partially contacts are also giving their contact details by themselves by filling in contact forms on digitalist.global website.

 

Regular disclosures of data and the transfer of data outside the EU or the EEA

Data is not disclosured to any external parts but it is also used by Digitalist Group subsidiaries outside the EU and the EEA.

 

The Principles of register protection

All personal data in Digitalist Group marketing register is stored in the company’s CRM system where the access is striclty resctircted to persons working in Digitalist Group with sales and marketing as well as the company Management. The same data is also automatically synchronized with Digitalist Group Marketing Automation system. The access to Marketing Automation system is resticted to Digitalist Group marketing and a few technical support persons. The data will be stored by marketing indefinitely.

 

Right of access and realization of the right of access

The registree has the right to check the personal information saved in the register. The request has to be made in writing to marketing@digitalistgroup.com

 

Rectification and realization of the rectification

The registrar can correct, remove or add to existing information in the register. This can be done if the information is, for the intended purpose, out-dated, insufficient, unnecessary or false. The registree has to contact the person in charge of register issues to correct the information. It has to be stated which register the request concerns.

 

Other rights related to the processing of personal data

The registree is allowed to deny the registrar to process personal data. The request has to be made in writing to the registrar.

 

DIGITALIST GROUP RECRUITMENT register description

Controller

Digitalist Group Plc
Arkadiankatu 2
P.O. Box 486, FI-00101 Helsinki, Finland

 

Person in charge of register issues or contact person

Tiina Nikki, recruiting@digitalistgroup.com

 

Register name

Digitalist Group Plc recruitment register

 

The purpose of processing personal data

The purpose of the register is to handle and store job applications received by Digitalist Group Plc. The applicant can apply directly to a specific position or leave an open application. Information provided by the applicant is stored for three (3) years and they can be used for recruitment purposes for also other positions at the Digitalist Group Plc. Information is confidential and only awailable for persons participating in the rectuiting process.

 

Content of the register

The register contains the following information about the applicant: Name, contact information, date of birth, education level, information about previous work experience, preferred location of employment, additional free form information and attachments provided by the applicant.

 

Regular sources of data

Information that is stored in Digitalist Group Plc recruitment register is provided by applicants.

 

Regular disclosures of data and the transfer of data outside the EU or the EEA

Data is not disclosured to any external parts but it is also used by Digitalist Group Plc subsidiaries outside the EU and the EEA.

 

The Principles of register protection

All personal data in Digitalist Group Plc recruitment register is stored confidentially. Only employees of Digitalist Group Plc that information about applicants in their work have access to the data. Data is physically stored in Teamio recruitment system, see more Personal data file description for teamio recruit application

 

Right of access and realization of the right of access

The registree has the right to check the personal information saved in the register. The request has to be made in writing to recruiting@digitalistgroup.com

 

Rectification and realization of the rectification

The registrar can correct, remove or add to existing information in the register. This can be done if the information is, for the intended purpose, out-dated, insufficient, unnecessary or false. The registree has to contact the person in charge of register issues to correct the information. It has to be stated which register the request concerns.

 

Other rights related to the processing of personal data

The registree is allowed to deny the registrar to process personal data. The request has to be made in writing to the registrar.

 

DIGITALIST GROUP USER AND USABILITY STUDY register description

 

Controller

Digitalist Group
Arkadiankatu 2
P.O. Box 486, FI-00101 Helsinki, Finland

 

Person in charge of register issues or contact person

Raisa Suihkonen, raisa.suihkonen@digitalistgroup.com

 

Register name

Digitalist Group user and usability study register

 

The purpose of processing personal data

The personal data is used for finding suitable participants for Digitalist Group user and usability studies.

 

Content of the register

The register contains information given by the person: Identifying information: name, date of birth, sex, contact information. Background information: employment and family situation; interest to use new products or services or to play mobile games; language skills (possible study participation languages).

 

Regular sources of data

Personal data is only collected through Digitalist Group website (at digitalist.global.com). Personal data can be collected and updated also when a person participates in studies.

 

Regular disclosures of data and the transfer of data outside the EU or the EEA

Digitalist Group does not give a person’s name or contact information to an outside party unless a supplier needs it for contacting a person on behalf of Digitalist Group. Digitalist Group employees that conduct user and usability studies in USA and Singapore have access to the information stored in the database. Otherwise the information is not handled or transferred outside the EU or EEA.

 

The Principles of register protection

The right of use of the register requires a user account granted by an administrator. The account is granted only to persons whose working tasks include handling information contained in the register. Accessing the database requires a password. The data is collected to joint databases that are protected by firewalls, passwords and other technical means.

 

Right of access and realization of the right of access

The registered person has a right to check what information about him or her has been stored to the register. Written request for inspection has to be signed and sent to the following address:

Digitalist Group

PL 486 (Arkadiankatu 2)

00101 Helsinki

Finland

 

The request for inspection can be also expressed at Digitalist Group office.

 

Rectification and realization of the rectification

The registered person has a right to claim any incorrect, unnecessary, inadequate or outdated personal information in the register to be corrected, deleted or complemented. The claim for correction needs to be sent in writing to the following address:

Digitalist Group

PL 486 (Arkadiankatu 2)

00101 Helsinki

Finland

 

Other rights related to the processing of personal data

The registree is allowed to deny the registrar to process personal data. The request has to be made in writing to the registrar.

 

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